Payroll Solutions

Tailored, Accurate and Efficient Payroll Management for Every Business

Managing payroll requires precision, compliance and efficiency—qualities we prioritise in every solution we deliver. At Pinion Business Solutions, we specialise in services that include tailored solutions adapted to your business needs.

We work across multiple payroll systems and advise on the most suitable platform for your organisation’s needs. Whether you’re a small startup or a large corporation, we have the right tools for you.

With expert oversight from our tax consultants, we ensure salary structuring and fringe benefits is optimised for maximum compliance and tax efficiency. With our guidance, you can optimize your payroll for maximum tax efficiency while ensuring compliance to keep any business running smoothly and efficiently.

  • Salary processing
  • PAYE and statutory deductions
  • Payslip generation
  • Leave tracking
  • Compliance reporting
  • Reduces administrative workload
  • Minimises compliance risk
  • Ensures accuracy and timeliness

Through:

  • Verified processes
  • Updated legislation compliance
  • System controls and checks

Yes. Services adapt as your workforce grows or changes.

Pinion stays updated on regulations and ensures your payroll remains fully compliant.

Yes. Confidentiality and data protection are core priorities.

Yes. Payroll can be aligned with accounting and HR systems for seamless operations.

Payroll processing is the monthly task of calculating employees’ salaries, statutory deductions, allowances, leave balances and issuing them with monthly payslips.
This is done by ensuring the accurate capturing of working hours, overtime hours, allowances and deductions.

  • By ensuring that the payroll programs we use have up to date SARS tax tables & other legislations.
  • Correct employee information/changes are given through.
  • Correct treatment of allowances

Payroll summary report, employees’ payslips, EFT payment file for bank imports, loan balances and leave balances.

The following will be processed during termination/resignation/retrenchment:

  • Final salary (which may be pro rated) will be processed
  • Any annual leave which is still due to the employee will be processed.
  • Final deductions will be put through for example loans
  • Where applicable notice pay & severance pay will be calculated.

Tax directives will be applied for where applicable. Final UI19s and salary schedules will be filled in and given to the employees.

As soon as an entity employs at least one employee, the entity must register for UIF at Dept of Labour. A monthly UI19 must be submitted to Dept of Labour by the 7th of the month and UIF paid directly to Dept of Labour

Employers must keep all payroll related records for at least 5 years. This is required both by SARS and BCEA.

Payroll administration is the end-to-end process of managing employee compensation and statutory compliance. Essentially, payroll administration ensures employees are paid correctly and the employer stays legally compliant.

  • Monthly EMP201 returns showing PAYE/UIF/SDL must be submitted and paid to SARS by the 7th of the following
    month.
      • If the 7th is not a business day, then the last business day before the 7th.
  • EMP501 returns are submitted twice a year
      • The first one is submitted Sept/Oct which relates to the period March – August and the second one is submitted April/May which relates to the period March – February
  • Incorrect PAYE calculations
  • Failure to submit EMP201s on time
  • Incorrect EMP501 reconciliations submitted to SARS
  • Misclassification of allowances
  • Outdated employee information

It is recommended that payroll gets run on a payroll package, thus ensuring PAYE/SDL/UIF are all calculated correctly and accurately.

Yes, as soon as an entity employees at least one employee, the entity has to register for Workmans Compensation and the annual return must be submitted in April/May.

Yes, our HR consultants can assist with drafting employment contracts, which in term we will use in the onboarding process, once the position is successfully filled.

Yes, we can assist with all the necessary registrations/deregistrations with the necessary government bodies such as Dept of Labour, SARS, Workmans Compensation.

As soon as an entity has at least one employee earning a salary over the tax threshold, the entity is liable to register for PAYE within 7 days when salary is over the threshold.
An entity is only liable to register for SDL once the yearly salaries and wages exceed R500 000 or R41 666 per month.
As we do the monthly payroll processing, we are able to monitor these thresholds and implement the necessary registrations as soon as possible thus ensuring compliance.

Yes, the payroll packages are able to generate reports that can assist the HR dept in completing their annual EE reports, WSP reports etc.

Speak to one of our experts

Pinion SA Business Solutions Accounting Partner | Financial Management, Payroll, Legal and Secretarial

Taryn Lindhorst

taryn.lindhorst@pinionza.com

+27 (0)74 993 9005

Download FAQ PDF

Processing & Management

Administration

Additional Services

  • Monthly, fortnightly & weekly payrolls
  • Management of loans and maintenance of the outstanding balances
  • Balance and submission of August & Feb IRP5 certificates to SARS and IRP5 copies to employees (EMP501’S)
  • Provide client with electronic reports i.e. Payslips, Monthly payroll summaries etc.
  • Submission and Payment of U.I.F, PAYE, SDL, payments to SARS (EMP201’S)
  • Occupational Injuries and Diseases Act returns (WCC/COIDA Annual Returns)
  • Monthly Electronic submission of UIF records to Department of labour

Payroll that integrates with HR.

Our payroll program can provide skills reports, track training and do performance management reviews, along with employee self-service.

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