Who must be appointed, their roles, and how to stay compliant
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Legal appointments aren’t just titles – they ensure accountability, responsibility, and compliance. Under the Occupational Health and Safety Act (Act 85 of 1993) and relevant regulations, these appointments make sure that health and safety responsibilities are delegated to competent individuals who can actively manage risks on the farm. Here’s what you need to know.
Why Legal Appointments Matter
Legal appointments aren’t just paperwork — they’re the foundation of accountability on your farm.
- Ensure accountability and responsibility for health and safety on-site.
- They are a legal requirement under OHSA and must be documented.
- Failure to appoint can result in Department of Labour non-compliance findings.
- Appointments must be signed, dated, and accepted by the appointed person.
Without proper appointments, even the best farm safety systems can fall short.
Common Appointments Required on Farms
| Appointment | Legal Reference | Purpose |
| Section 16(2) Responsible Person | OHSA Section 16(2) | Delegated legal responsibility from employer for H&S duties |
| Health & Safety Representative | OHSA Section 17 | Monitor workplace conditions and represent employee safety concerns |
| Health & Safety Committee | OHSA Section 19 | Forum to review incidents, inspections, and safety initiatives |
| First Aider | GSR 3(4) | Provides basic first aid during workplace injuries |
| Firefighter / Fire Marshall | General Safety Regulations | Coordinates response to fire emergencies |
| Tractor/Machinery Operator | Construction Regulation 23 | Operates and maintains equipment safely |
| Portable Electrical Equipment Inspector | Electrical Installation Regulations | Inspects and maintains portable electrical tools |
| Hazardous Chemical Supervisor | HCS Regulations | Oversees safe use and storage of chemicals |
Tips for Implementing Appointments
To stay compliant and effective:
- Use official appointment templates, signed by both employer and appointee.
- Clearly outline duties and responsibilities for each role.
- Ensure appointees are trained and competent.
- Keep all appointments in the farm’s Health & Safety File.
- Review appointments annually or when staff roles change.
How Pinion SA Can Help
At Pinion SA, we simplify legal compliance so you can focus on running your farm. We:
- Provide up-to-date appointment letter templates.
- Assist in selecting competent persons for key roles.
- Train Health & Safety Representatives, First Aiders, and Equipment Operators.
- Maintain your appointment file for compliance audits.
- Support you during Department of Labour inspections.
Don’t leave compliance to chance, take action now! Contact Pinion SA today to ensure you’re covered. We’ll guide you step-by-step and provide everything needed to comply.
Visit our website or contact ohs@pinionza.com for more information.